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How to Split Cells in Microsoft Excel

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How to Split Cells in Microsoft Excel

Microsoft Excel logo on a green background

Do you have multiple values in a single cell that you want to separate into multiple cells? If so, Microsoft Excel has two easy-to-use options to help you split your cells. We’ll show you how to use them.

Split Cells in Excel With Flash Fill

A quick way to split the values in your cells into multiple cells is by using Excel’s Flash Fill feature. This automatically extracts the values from your cells and puts them into separate multiple cells. To use this feature, you must be running Excel 2013 or later.

To show you how to use this feature, we’ll use the following spreadsheet. In this spreadsheet, we’ll split the names and marks into multiple cells.

Multiple values in a single cell in Excel.

First, click the C2 cell and manually type the name that appears in the B2 cell. In this case, it will be “Mahesh.”

Click the C2 cell and manually enter the first value.

Click the C2 cell so it’s selected. Then, in Excel’s ribbon at the top, click the “Data” tab.

Click the "Data" tab in Excel.

In the “Data” tab, from the “Data Tools” section, select “Flash Fill.”

Select "Flash Fill" in the "Data" tab in Excel.

And instantly, Excel will split the names from all the B column records and add those to the C column.

The result of Flash Fill for the first value.

To split the obtained marks, click the D2 cell and manually type the marks for the B2 cell. In this case, it will be “80.”

Click the D2 cell and manually enter the second value.

Click the B2 cell so it’s selected. Then, in Excel’s ribbon, click the “Data” tab. Select the “Flash Fill” option and all your marks will be split and be available in the D column.

The result of Flash Fill for the second value.

You’re all set. If you’re doing a lot of cell splitting, and you often have to scroll back and forth across your spreadsheet, consider using Excel’s split-screen feature.

RELATED: How to Use Excel’s Split Screen Function

Split Cells in Excel With Text to Columns

Another way to split cells in Excel is to use the Text to Columns feature. In this feature, you specify what separates your values in your cells, and the feature then uses that separator to split the contents of your cells.

To demonstrate the use of this feature, we’ll again use the same spreadsheet as the above section:

Multiple values in a single cell in Excel.

First, in the spreadsheet, click the cells you want to split into multiple cells. Do not select any column headers.

Select all data in the Excel spreadsheet.

While your cells are selected, in Excel’s ribbon at the top, click the “Data” tab.

Click the "Data" tab in Excel.

In the “Data” tab, from the “Data Tools” section, select the “Text to Columns” option.

Click "Text to Columns" in the "Data" tab in Excel.

Excel will open a “Text to Columns Wizard” window. Here, choose the “Delimited” option and then click “Next” at the bottom.

Select "Delimited" and click "Next" on the "Text to Columns Wizard" window.

On the next screen, in the “Delimiters” section, select the character or characters that separate the values in your cells. In our example, the values are separated by a comma and a space, so we’ll enable both “Comma” and “Space” options.

On the same “Text to Columns Wizard” window, in the “Data Preview” section, you will see what your data will look like when it’s split into multiple cells. If this looks good to you, then at the bottom of the window, click “Next.”

Specify the separator for values on the "Text to Columns Wizard" window.

On the following screen, click the “Destination” field and clear its contents. In the same field, click the up-arrow icon. You will choose where you want to save the split data.

On your spreadsheet, click the C2 cell to store the split data in that cell. Then click the down-arrow icon.

Back on the “Text to Columns Wizard” window, at the bottom, click “Finish.”

Click "Finish" on the "Text to Columns Wizard" window.

And your single-cell values are now split into multiple cells.

Single cell data split into multiple cells in Excel.

When you’ve got all your data organized how you want it, you may want get insights on it using Excel’s built-in Data Analyzer tool.

RELATED: How to Use the Analyze Data Feature in Microsoft Excel

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